Office Specialist

Your responsibilities

• Managing company documentation, invoices, and calendars, ensuring deadlines are met and records are properly organized and archived
• Ensuring the smooth day-to-day functioning and professional appearance of the office
• Coordinating repairs, inspections, and maintenance; responding quickly to urgent issues or shortages
• Managing office supplies (including stationery, coffee, tea, etc.) to ensure uninterrupted operations
• Independently organizing company events, workshops, conferences, and office parties
• Operating office software such as Microsoft Office (Word, Excel, PowerPoint)
• Close cooperation with HR and Accounting departments
• Preparing presentations, reports, and analyses for the management team
• Ensuring efficient information flow between departments
• Managing relationships with local partners, service providers, building management, and courier services
• Supporting internal travel logistics for employees and international visitors
• Proactively identifying and responding to colleagues’ needs
• Creating simple graphics and social media posts
• Maintaining high standards of service quality and supporting a positive internal and external company image

Our requirements

• Previous experience in a similar position
• Very good command of English (spoken and written)
• Availability to work full-time from our Katowice office (on-site role)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong interpersonal and communication skills
• Ability to work under time pressure
• Excellent organizational and time-management skills
• Independence, patience, and a proactive mindset
• Strong attention to detail

Optional

• Familiarity with Canva