Office Operations and Marketing Specialist with German and English

Short about the roleWe are seeking an Office Operations and Marketing Specialist to join our internal team. This is a regular-level role, suited for a detail-oriented person eager to learn and support the company’s backoffice activities. We expect strong self-organization, clear communication, and a proactive attitude. The ideal candidate is reliable, accurate, and willing to support the team in daily operational and marketing tasks.Role & responsibilities Supporting daily office operations (translations, correspondence management, and document workflow control)Ensuring on-site office presence in Poznań for 1–2 days per week to support office operations, including correspondence handling, documents or shipments circulationWorking directly with Office Managers in Poland and GermanyProviding administrative support, including office and IT equipment administration, and issuing accounting invoicesAssisting with business travel arrangements and expense settlementSupporting communication with clients and preparing business and sales documentation in Polish, English and GermanParticipating in ad hoc in company promotional activities, including support in organizing internal events and marketing initiativesProviding ad hoc support in recruitment processes, including scheduling interviews and sourcing candidates, when neededWhat is expected Previous experience in office environments or in administrative and financial roles, preferably within international organizationsFluent English and German (minimum C1 business level, written and spoken)University degree in a relevant field or language studies (English, German)Very good command of MS Office tools, especially Excel, PowerPoint, and WordPractical experience and understanding of invoice issuance and invoice processingExceptional attention to detail, accuracy, and reliabilityStrong understanding of operational processes and the ability to stay engaged with recurring tasksHigh level of independence and excellent work organization skillsStrong teamwork skills, including experience working in international teamsNice to have Proficiency in business-level of other languages would be advantageous Knowledge of the IT industry will be considered an assetAdditional information We kindly ask that you submit your CV in English only, as applications in other languages will not be processed.For more information about the company and benefits visit our website: veslog.com & veslog,com/careerBenefitsHybrid work model (1-2 days a week at the office)Stable employment conditions: contract of employmentDevelopment and training opportunities: work with modern SAP technologies (S/4HANA), learn from company-supported courses, take part in internal training sessions, and webinarsChallenging global projects: participate in unique implementation projects for well-known clientsGreat independence of action: we trust your judgment, encourage initiative, and support when neededPerformance-based bonuses: recognition of your impact and engagementSupportive and ambitious international teams: collaborate with talented professionalsTeam-building events: we help you build meaningful connections with your colleagues, either offline or onlineLanguage lessons: online group classes with professional tutors, fully covered by VESLOGEquipment: we’ll provide you with the tools and hardware you need for your roleVoluntary participation in benefits primarily funded by the organization:Medicover – premium health packageMultiSport – sport cardRetirement saving system with an additional employer contribution