Office Assistant (f/m)

Phoenix Contact Business Services poszukuje Office Assistant (f/m).

Phoenix Contact Group is a leader in the electrotechnical industry and industrial automation. The company offers its employees opportunities for development and gaining experience in an international environment. We achieve our leading position through innovative and modern operations, respect for the natural environment, and the conviction that people are the company’s most important asset.

Would you like to get to know us even better?

Copy the link and paste it into your browser: youtu.be/-T7FiYxIY3E

Your responsibilities:

• Coordinate departmental calendars and organize meetings, including preparing agendas and taking meeting minutes
• Create reports, summaries and presentations for business topics
• Handle office supplies and related resources (stationery, equipment, software, licenses)
• Organize workshops, events and team-building activities
• Coordinate logistics such as rooms, catering and materials
• Manage visitor-related activities, including registration and gifts
• Arrange business travel, including bookings and coordination of travel needs
• Assist in preparing documents and maintain proper circulation of correspondence
• Optionally: Manage shared email inboxes, including sorting messages by priority and ensuring timely responses.

Our requirements:

• Higher education (preferred in Administration, Business or related fields)
• 3-5 years of experience in a similar position (Office Support / Executive Assistant)
• Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools such as MS Teams
• Excellent organizational and time management skills
• Strong interpersonal and communication skills
• Advanced English and German language skills
• Ability to work independently and remain calm under pressure
• Strong sense of responsibility and trustworthiness
• Readiness to travel occasionally (including a 4–6 week onboarding period in Germany)

What we offer:

• A challenging work in an innovative Shared Services Center in Poznan
• A stable work in an international organization
• Participation in interesting projects
• Development opportunities and a wide range of training, including subsidised language courses
• Private medical care
• A multisport card
• Housing loans and a loan and assistance fund
• Annual bonus
• Flexible working hours and the possibility to work remotely up to 8 days a month
• Subsidies for commuting more than 30 km from PxCW
• A referral bonus

Interested candidates are invited to submit their CV via the ‘apply’ button.

Please be advised that we will contact only selected applicants.