[NO CV] Remote Executive Assistant and Researcher

Wondering what your work will look like?

• You’ll work 100% remotely.
• At first, you will understand the assistant and client's mindset, learn our tools, and learn how to work in a team of assistants, which is called the Evaluation Period.
• Most of the team is typically available between 8:00 and 16:00, so it’s best to be online during these hours to keep communication with the team seamless. For more independent work, you can work asynchronously at times that suit you, tracking your hours using a tool called Hubstaff.
• The usual full-time workload is around 6 hours of tracked time daily. There is plenty of work and a healthy demand for our services on the market, but we protect our staff from overload.
• We are mostly Polish, but we work in English because we are open to people from any country.
• You will collaborate closely with the team and project managers. This includes supporting ongoing projects, thinking of new solutions for clients, and solving day-to-day challenges.
• Combining this job with other employment may be acceptable during the evaluation period and can be discussed on a case-by-case basis, depending on your prior experience and other factors. However, this arrangement is only temporary, as in the long run we’ve found it to be unsustainable.
• You’ll be able to make use of our Equipment Funding Policy, which is available to full-time Assistants after completing the Evaluation Period.

Let’s talk about money…

For this position, we offer 40-55 PLN per hour (plus VAT if applicable) depending on your experience.

So far, we’ve adjusted the hourly rates twice a year at a rate higher than inflation. You can sign a B2B contract right away, or start with a contract of mandate (for Polish residents).

Where’s the catch?

Our Executive Assistants work with multiple clients. This position requires a high level of attention to detail and the ability to choose an appropriate work style for the situation at hand. You’ll need to adopt a perspective that can be vastly different from your own, and you’ll need to issue recommendations for the client and his company, according to their value systems, not yours. It is a challenge that not everyone is up for.

Still curious about us?

We're all about improving our clients' lives and creating a fun, healthy work environment. Work-life balance is key, and we love good company. Our team is currently powered almost exclusively by women (84.6%), but everyone is welcome.

We share our passions, like travel, pets, LEGO, horse riding, ice skating, dancing, and pilates. We have plant enthusiasts and film fans too! :)

We are beautifully and respectfully different from each other, and know how to talk about these differences in a peaceful way. We work with a human-centered approach - we see each other as important and cultivate a culture of speaking up, giving feedback, and building an atmosphere without unnecessary tension. 

One thing we all agree on: client satisfaction is our top priority. We’re a team of professionals who set the bar high - for ourselves and for the quality of work we deliver. By staying one step ahead, we don’t just get things done - we make life easier. The great feedback we get, shows that we're on the right track, and it feels amazing when someone trusts you with a major part of their life!

Check out our website to see how we work: reef-assistants.com