HR & Payroll Project Manager

Your responsibilities

• Coordinate initiatives aimed at redesigning payroll workflows across multiple service delivery centers, ensuring alignment of processes and operational standards.
• Review existing payroll procedures to identify operational gaps, inefficiencies, and opportunities for process simplification or technology-driven improvements.
• Implement initiatives that strengthen payroll reliability, timeliness, and overall service quality for employees.
• Work closely with finance and local operational teams to ensure payroll processes, payment flows, and reporting practices remain consistent and properly aligned.
• Support configuration and alignment of payroll-related systems, including data management activities, reconciliation processes, and system updates.
• Collect and interpret country-specific payroll and time-tracking requirements and translate them into operational or system adjustments.
• Cooperate with global project stakeholders to ensure consistency of transformation initiatives across multiple locations.
• Provide leadership teams with regular updates on project progress, milestones, and operational improvements resulting from transformation activities.

Employer requirements

• min. 3 years of professional experience within HR or payroll operations, including exposure to shared services or centralized delivery models.
• 2+ years of experience in HR or Payroll Project Management
• Demonstrated involvement in payroll process improvement, transformation initiatives, or vendor transition projects.
• Solid understanding of payroll technology solutions, regulatory considerations, and operational payroll frameworks in international environments.
• Strong Change Management skills
• Experience working in matrix organizations and coordinating initiatives involving multiple functional teams.
• Analytical thinking and structured problem-solving capabilities, with strong attention to operational detail.

Optional

• Experience supporting payroll technology upgrades, system implementations, or vendor change be beneficial.

What employer offers

• Employment based on contract of employment for 12-18 months
• Benefits: Private Health Care, Multisport, co-financing of language courses, access to e-learning platforms, additional days off and more
• Hybrid position: Warsaw 3/2
• Real development opportunities & real influence on processes - your voice will always matter!
• Supportive environment with access to health care and additional benefit programs tailored to employee wellness.
• Opportunities to engage in meaningful initiatives and collaborate with colleagues across areas of the business.

Benefits