Executive Assistant

We’re looking for a highly intelligent, sharp, and exceptionally organised Executive Assistant to the CEO, reporting directly to the Chief of Staff.This role is for someone who combines strategic thinking with flawless execution. You won’t just support the CEO in daily operations, you'll help drive things forward, making sure that priorities are clear, decisions are documented, and actions get completed. You’ll be the person who keeps momentum, ensures accountability, and transforms plans into tangible outcomes.If you’re quick on the uptake, think logically, and know how to get things done through others this role is for you.🛠️ What you’ll doManage the CEO’s calendar, meetings, and priorities, ensuring time is used effectively and everything runs smoothlyHandle daily executive assistant tasks: travel arrangements, logistics, correspondence, and meeting preparationAttend key meetings with the CEO - capture decisions, organise outcomes, and turn them into actionable plansFollow up on tasks and deadlines with relevant stakeholders, ensuring progress and accountabilityPrepare and structure materials, presentations, and communication drafts for the CEOCollaborate closely with the Chief of Staff and senior leadership on strategic priorities and change initiativesKeep documentation, reports, and meeting notes up to date and well-organisedSupport internal communication and change management processes, ensuring alignment and clear messagingFacilitate workshops, check-ins, and planning sessions when neededBe ready for occasional international travel (mainly to KSA) to support the CEO during key meetings or company initiatives🧠 What you’ll needHigh intelligence, sharp reasoning, and logical thinking - absolute must-havesStrong ability to execute and ensure follow-through from others - with clarity, confidence, and tactPolish and English fluency (spoken and written)At least 3+ years of experience supporting senior leadership (Executive Assistant, Chief of Staff Associate, Project Coordinator, or similar)Excellent organisational and prioritisation skills, able to manage multiple threads with precisionExceptional written and verbal communication - structured, clear, and business-orientedProactive, independent, and solution-focused mindset - you anticipate what needs to be doneHigh level of reliability, confidentiality, and professionalismComfortable working in a fast-paced, international environmentFamiliarity with tools like Google Workspace, Slack, Notion💼 What we offer🤝 B2B contract 💰 8 000 – 13 000 PLN net + VAT 🌍 Flexible work mode (remote, office, or hybrid) 🍀 Private healthcare (Enel-Med) ⚽ Co-financed Multisport card 🏢 Modern office (WeWork Mennica Legacy Tower) 👨‍💻 Apple equipment 🎉 Regular team meetups and events