Executive Assistant

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.Your main responsibilities: Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordinationManage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacyPrepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefingsCollaborate with leadership to support the planning, execution, and communication of key organizational initiativesDraft, review, and manage executive-level communications such as emails, reports, and presentationsFilter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisionsOversee high-priority projects, tracking progress and ensuring objectives and deadlines are metWork closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agendaProvide administrative support for company-wide initiatives, events, and strategic planningTake ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountabilityThis is the right job for you if: Minimum of 3 years of experience supporting Executive Members, preferably in an international environmentProven experience in e-commerce or marketplace is a plusExceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleaguesAbility to communicate effectively with diverse personalities and culturesHigh level analytical skills and experience with data collection and analysisA proactive, goal-driven, and business-oriented mindsetAbility to respond to pressure, deal with adversity, and overcome challengesEnglish level min C.1Category B driving licence is a plusWe have for you: Flexible working hours in a hybrid model (4/1). We also have 30 days of occasional remote workAnnual bonus based on your annual performance and company resultsWell-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)English classes that we pay for related to the specific nature of your jobA training budget, inter-team tourism and an internal learning platform where you will find multiple trainingsAn additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy And that's just the beginning! You can read more about the benefits here#goodtobehere means that: You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k PartnersYou will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro PodcastYou will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerceYou will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growthYou will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get betterSend us your CV and… see you at Allegro!