Events Assistant - Working Student (20h/w)

Introduction

The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 2000 members worldwide. Founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), IBUS aims to promote the high-quality performance and global adoption of intestinal ultrasound in IBD. The organisation has established a comprehensive international education program for gastroenterologists.

Our Educational Events team is looking for an Events Assistant (working student) to join our Berlin office.

Tasks

• Event Coordination: Support the planning and execution of workshops, virtual meetings, and networking events
• Logistics & Operations: Assist with venue research and booking, and coordinate with vendors and service providers (e.g. catering, audiovisual equipment)
• Participant Support: Provide online support for participants, speakers, and trainers
• Administrative Support: Help track and manage event expenses, assist with participant invoicing and payment follow-ups, and maintain accurate records and databases
• Marketing Support: Assist in preparing promotional content for social media and newsletters
• Post-Event Activities: Support feedback collection, analyze event outcomes, and contribute to event reporting
• Provide general administrative support and assist with additional projects as needed

Requirements

• Enrolled in a Bachelor’s or Master’s degree program
• Valid right to work in Germany
• Fluent in English (written and spoken); basic German or additional languages are an advantage
• Some practical experience in the field of event planning or customer service.
• Reliable and customer service-oriented
• Strong organisational skills, attention to detail, communication skills and ability to work in a team
• Good knowledge of MS Office

Benefits

• Hourly salary: 16 EUR per hour
• 1-year part-time contract (20 hours per week) with the possibility of extension based on projects and performance
• Flexible working hours and hybrid work (applicant must be based in Berlin)
• Acquiring new skills by participating wide range of responsibilities and tasks
• Actively contribute to your team’s capabilities and take part in shaping internal processes
• A collaborative team environment with the opportunity to learn and grow

Contact

We are looking forward to receiving your application!