Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Building Projects Management Team

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

The description of duties is a presented below:

• Supporting the Permanent Premises Project with architectural and technical tasks under the guidance of the Project Manager
• Assisting in the review and coordination of design documentation (concept, building permit, technical and execution designs)
• Supporting the coordination with internal stakeholders, external designers and contractors
• Assisting in the preparation, consolidation and follow-up of technical comments, clarifications and meeting actions
• Supporting site-related activities, including preparation for site visits, inspections and progress monitoring
• Assisting in the preparation of technical notes, presentations, reports and basic drawings/diagrams
• Supporting document management, ensuring that project documentation is properly registered, organised and up to date
• Assisting with data collection and basic analysis related to areas, layouts, quantities or technical parameters
• Supporting the organisation of technical meetings and drafting minutes where required
• Providing general administrative and logistical support to the BPM team