Specialist - Payables and Commission

Zakres obowiązków Payables and Commission Processing Execute carrier payable processes, ensuring timely and accurate invoice processing and payment completion. Review and validate invoices against supporting documentation, contracts, and policy data. Process contractor and carrier payments (ACH, wire, checks) in accordance with established payment terms. Calculate and process commission payments, including new business, renewals, and overrides. Maintain accurate broker, agent, and contractor records, including payment details and tax documentation (W-9, 1099). Monitor commission schedules and ensure adherence to payment cycles and contractual obligations. Reconciliation and Issue Resolution Perform detailed reconciliations of carrier payables, commission activity, and expense accounts. Reconcile commission transactions to the general ledger and investigate variances. Analyze aging reports and outstanding balances, identifying and resolving discrepancies. Serve as a point of contact for agents, brokers, and internal stakeholders to research and resolve payment issues. Ensure proper expense coding and allocation across departments and policies. Financial Reporting and Audit Support Prepare journal entries and support month-end and year-end close activities related to payables and commissions. Assist in the preparation of financial reports, ensuring accuracy and completeness of payable and commission data. Provide supporting documentation and respond to internal and external audit requests. Review payment documentation and support approval processes, including bank wire validation. Compliance and Controls Ensure all payable and commission processes comply with internal policies, GAAP, and SOX requirements. Maintain adherence to internal controls, identifying and escalating risks or control gaps. Support documentation of processes and controls for audit readiness. Process Improvement and Systems Support Identify opportunities to streamline payable and commission processes and reduce manual effort. Support implementation and optimization of financial systems (e.g., Workday). Collaborate with cross-functional teams to enhance automation and reconciliation between systems. Contribute to continuous improvement initiatives and standardization of processes. Wymagania Bachelor's degree in Accounting, Finance, or related field. Minimum 3-5 years of experience in payables, commissions, or insurance accounting. Experience with carrier and producer/broker payment processes preferred. Insurance industry experience strongly preferred. Skills Strong analytical and problem-solving abilities with high attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Effective communication and collaboration skills across internal and external stakeholders. Self-motivated with the ability to work independently and take initiative. Technical Skills Proficiency in accounting systems (Epic preffered) Advanced Microsoft Excel skills (e.g., pivot tables, reconciliations, data analysis). Knowledge Solid understanding of GAAP and financial reporting standards. Knowledge of insurance brokerage accounting and commission structures. Familiarity with SOX compliance, internal controls, and audit processes. Understanding of agent/broker compensation models and agreements. Oferujemy Private healthcare package with Luxmed Life insurance with Unum MyBenefit cafeteria platform Hybrid work model - 3 times per week from the office in Gdańsk (after completing 3m probation period working 4 times per week from the office) Relocation support for selected roles - we'll help make your move to Gdańsk easy with financial relocation assistance tailored to you or your family Competitive compensation that reflects your impact Real career growth and learning opportunities within a global organization