Office Manager & Team Assistance (m/f/d)

Introduction

At TYTAN, we aim to set a global standard in autonomous air defense with AI-driven, cost-efficient systems that counter unmanned aerial threats at scale. We protect people. We protect critical infrastructure. We protect Europe’s sovereignty.

At TYTAN, every mission starts with a first impression, and that's where you come in. As our Office Manager and Team Assistant you are the face and the heartbeat of our Berlin representation. You'll be the first point of contact for guests and partners. You will shape the daily rhythm of the office, create a welcoming environment for our international team, and ensure that everything runs smoothly behind the scenes, including day-to-day support for the team and leadership.

As a young, fast-growing scale-up, we need someone who's comfortable wearing many hats and moving fluidly between office management, team support, and personal assistance to our team lead, depending on what the day brings.

Tasks

• Be the ambassador of TYTAN: warmly welcome visitors, partners, and new hires, ensuring they feel the unique spirit of our company from the moment they arrive.
• Keep operations flowing: oversee office organization, supplies, vendor coordination, and facility management to ensure a smooth daily workflow.
• Support leadership and teams: assist with scheduling, travel arrangements, and meeting coordination.
• Provide personal assistance to the team lead and keep the team running: manage calendars, coordinate travel, prepare meetings, and handle recurring personal and organizational matters with discretion.
• Create a vibrant workplace culture: organize events, foster a positive office atmosphere, and help maintain a space where collaboration thrives.
• Be the connector: act as the go-to person for day-to-day questions, guiding colleagues and visitors through processes with clarity and care.

Profile

• You bring experience in office management, administration, or a PA role.
• You are a people person: approachable, professional, and always ready to support colleagues and guests with a smile.
• You have excellent organizational and multitasking skills, with an eye for detail, and you enjoy taking ownership of organizational tasks.
• You are fluent in German and English, both spoken and written.
• You thrive in dynamic, young teams and enjoy wearing multiple hats.
• Experience with office tools (MS Office, HR/admin systems).

We offer

• Virtual stock options: Participate in our success through Virtual stock options (VSOPs) at the company's current valuation.
• Monthly allowances: €106/month in flexible benefits including lunch discounts and EGYM Wellpass or shopping credit.
• Regular health care events: Health check-ups, skin screenings, mental health workshops, and an annual vitamin infusion on us.
• Referral bonus: Earn a reward when someone you refer joins the team.
• Regular team events: On- and off-site activities to connect and celebrate together.
• Corporate discounts: Exclusive employee discounts across a wide range of partner brands.
• Flexibility: Flexible working hours and hybrid work model, plus a modern Munich office built for focus and collaboration.

Additional Information

- About us: At TYTAN, it is more than just a job; it is about embracing autonomy, personal growth, and purpose. Make a lasting impact in the new era of defense! Join us to create a safer world for all. - WE are an equal-opportunity employer committed to fairness and inclusivity. We do not prioritize any specific religion, gender, nationality, or background. Due to security clearance requirements, affiliations with countries listed under § 13 para. 1 no. 17 SÜG may affect the application process. - Please note that we currently do not offer visa sponsorship, so we’re only able to consider candidates who already have a valid work permit. All qualified applicants are hereby encouraged to apply.