Executive Assistant

MBL International GmbH Show all offers

Berlin

2 months ago

In short

Executive Assistant role in Berlin supporting CEO & management. Responsibilities include communication, project tracking, trip coordination, document drafting, compliance, and AI tool utilization. Requires Bachelor's degree & strong AI tool experience.

Keywords

AI tools ChatGPT Microsoft Copilot Claude Gemini Business Administration Project Coordination Contract Administration Compliance International Business

AI-written summary based on the listing content.

Introduction

As Executive Assistant, you will serve as a trusted partner to the CEO and management team, providing comprehensive support in executive administration, strategic coordination, international communication, and business operations. Beyond traditional executive assistant responsibilities, you will contribute to the preparation of key business documents, contract administration, compliance coordination, and the implementation of AI-powered productivity tools to support the company's continued international growth.

Tasks

Coordinate communication between the Managing Director, internal departments, and external stakeholders.
Track and follow up on strategic projects and management decisions.
Support domestic and international business trips, trade exhibitions, and client visits.
Draft, edit, and proofread business correspondence, reports, presentations, meeting minutes, and executive materials.
Prepare market research, management reports, and strategic briefing documents.
Ensure all written materials meet professional business standards.
Assist with compliance initiatives and internal policy management.
Conduct preliminary legal and business research to support management decisions.
Utilize AI tools such as ChatGPT, Microsoft Copilot, Claude, and Gemini to improve efficiency and productivity.
Support management with AI-assisted document drafting, research, reporting, and data organization.

Profile

Bachelor's degree or above.
Degree in Business Administration, International Business, Law, Economics, International Relations, or related disciplines preferred.
Experience in multinational companies or international business environments is preferred.
Exposure to contract administration, legal coordination, or corporate compliance is an advantage.
Excellent written and spoken English with strong business communication skills.
Strong organizational and project coordination abilities.
Legal awareness and ability to work with contractual documentation.
Strong practical experience using AI tools such as ChatGPT, Microsoft Copilot, Claude, and Gemini.