SharePoint Online & Document Management Engineer

What we offer

• Stable employment based on an employment contract (UoP).
• Hybrid work model: two days per week in the office for employees based in Bydgoszcz and the surrounding area; for employees living further away, two consecutive days in the office once a month.
• Flexible working hours.
• A high level of autonomy and a genuine opportunity to influence the design and development of a new document management solution.
• An international, innovative environment and collaboration with an experienced team.
• Opportunities for professional growth and development.
• A comprehensive benefits package, including private medical care (Medicover), group insurance, co-financing of a Medicover Sport card, and additional Christmas and holiday benefits.
• A straightforward, two-stage recruitment process conducted online.

Requirements

• Excellent knowledge of SharePoint Online and the Microsoft 365 ecosystem.
• Experience in administering, implementing, or developing Document Management System (DMS) solutions.
• Good understanding of document management processes, permissions management, governance, and information security principles.
• Ability to analyse business requirements and translate them into effective technical solutions.
• Knowledge of Power Automate and experience in workflow automation.
• Understanding of system integration concepts; knowledge of PowerShell and APIs would be an advantage.
• Fluent English and Polish, both spoken and written.

Responsibilities

• Administer, maintain, and further develop the SharePoint Online environment.
• Participate in the implementation, configuration, and development of a DMS solution based on SharePoint Online and D.velop for Microsoft 365.
• Design and manage site structures, document libraries, metadata, permissions, and governance policies.
• Analyse business requirements and translate them into solutions supporting document management and business collaboration.
• Design, configure, and improve document workflows and business process automation using Power Automate and Microsoft 365 capabilities.
• Ensure compliance with information security requirements, data retention regulations, and internal policies.
• Collaborate with business process owners, Legal, Information Security, and other IT teams to deliver solutions tailored to business needs.
• Provide second- and third-line technical support for SharePoint Online and DMS solutions.
• Prepare technical documentation, conduct user training, and facilitate knowledge sharing.
• Identify opportunities to improve document management processes, system functionality, and the end-user experience.