Operations and Administration Manager

SOWA Marketing + SOWA Films

Poznań | hybrid work | full commitment

SOWA Marketing and SOWA Films are looking for an experienced, independent individual who will be responsible for the key administrative, formal, and operational processes of both companies.

We are looking for a detailed, responsible, and analytical person who is comfortable working with documents, numbers, and processes, and who can independently manage assigned matters and collaborate with the team, accounting, lawyers, and business partners.

Responsibilities

• preparing and verifying agreements, appendices, understandings, and other documents,
• managing HR and administrative matters,
• cooperation with accounting and law firms,
• coordinating working time settlements and employee documentation,
• preparing statements, settlements, and financial documents,
• issuing and supervising invoices,
• coordinating the current operational affairs of SOWA Marketing and SOWA Films,
• supporting the company owner in making and implementing operational decisions,
• supervising deadlines and the execution of established tasks,
• cooperation with the person responsible for ongoing administration,
• occasional formal and administrative support for film projects.

Who we are looking for

We do not require a specific educational background. Practical experience in managing similar matters and the right work style are what matter.

We expect:

• experience in administration, operations, HR, finance, or a related area,
• very high accuracy and attention to detail,
• ability to independently prepare documents,
• analytical and critical thinking,
• responsibility for managed matters,
• ability to prioritize and meet deadlines,
• discretion when working with confidential information,
• independence and a proactive approach,
• comfortable handling documents, spreadsheets, and office tools,
• openness to learning new systems and using AI tools,
• readiness to work regularly in the Poznań office, averaging two days per week. Knowledge of English at a level that enables working with documents and written communication will be sufficient.

Highly appreciated:

• experience in cooperation with an accounting office or law firm,
• knowledge of HR matters and the employment of foreigners,
• experience in handling several related entities,
• Category B driving license.

Work Organization

• hybrid work with office presence in Poznań averaging two days per week,
• flexible, task-based work organization,
• commencement of cooperation in August or September 2026,
• stable, long-term cooperation with broad hours; the predicted monthly scope of hours will be determined individually

What we offer

• possibility of transitioning to an employment contract (umowa o pracę) after a period of mutual familiarity and trust-building,
• flexible, hybrid work model,
• support during the onboarding process,
• an independent and responsible role,
• real impact on the functioning of two developing companies,
• work on diverse marketing, business, and film projects,
• an environment where we value accuracy, responsibility, and independent thinking.

How to apply

Please send your CV and a brief description:

• What kind of administrative or operational matters have you managed so far?
• What element of similar work gives you the greatest satisfaction?
• When can you start cooperation? In the subject line of the email, please enter: Operations and Administration Manager | first name and last name