Executive Assistant

About RHAELM

RHAELM is the sovereign AI cloud built to accelerate secure AI deployment at scale, combining power and infrastructure pipelines with global capability and local, in-country operations. Headquartered in London, with deployments across Europe and APAC, we deliver ring-fenced compute, networking, and storage infrastructure alongside a sovereign platform and flexible Bare Metal, Kubernetes, and AI-as-a-Service models. Focused on regulated and mission-critical sectors including Government, Defence, Healthcare, and Financial Services, we give organizations sovereign control over their AI infrastructure, platform, and data.

OUR TEAM

We’re growing in Poland with a brand-new team hub in Wrocław. As we build our local community, we’re searching for top talent and industry experts to join the journey. If you want to help build a mission-critical organization at an impressive scale, join us!

You will be part of our Global Workplace Management team, which keeps our offices, people and leadership running smoothly across Europe, the UK and APAC. Locally in Wrocław, you will support the Polish Management Board and work closely with our Office Manager to shape the culture and day-to-day experience of our new and growing Wrocław office.

ABOUT THE ROLE

• Providing end-to-end administrative support to the Polish Management Board as a trusted partner and first point of contact
• Managing and coordinating complex calendars across multiple time zones, and prioritizing meetings, deadlines and commitments
• Planning and organizing international business travel, including flights, accommodation, itineraries and last-minute changes
• Coordinating internal and external events on a global scale, from leadership offsites and board meetings to client visits and company-wide gatherings
• Working closely with the Office Manager to build and shape the culture, rituals and team experience of the Wrocław office
• Working with Executive Assistants across our global locations to align schedules, share best practices and run cross-regional initiatives smoothly
• Preparing meeting materials, agendas, presentations and follow-ups, and tracking action items for leadership
• Handling confidential information with the highest level of discretion and professionalism

YOU ARE A PERFECT MATCH IF YOU HAVE

• Proven experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior leadership, ideally in an international environment
• Excellent organizational skills and the ability to manage multiple priorities, calendars and stakeholders at the same time
• Hands-on experience organizing international travel and events, including large-scale or multi-location ones
• A proactive, solution-oriented mindset: you anticipate needs before they arise
• Strong communication and interpersonal skills, and confidence working with stakeholders at all levels
• Very good command of MS Office and calendar management tools
• High level of discretion, reliability and attention to detail
• B2+ or higher English proficiency
• Openness to international travel, mainly to the UK and Asia

NICE TO HAVE

• Experience in a fast-growing start-up or scale-up environment
• Experience supporting the setup of a new office or team hub
• Background in the tech, cloud or infrastructure industry
• Experience working across multiple time zones and cultures, especially the UK and APAC

WHAT WE OFFER

• A key role at the heart of a fast-growing global AI company, working directly with leadership
• The chance to build and shape the culture of a brand-new office in Wrocław from the ground up
• Collaboration with international teams and Executive Assistants across the UK, Japan and other top-tier tech hubs
• Real impact: directly shape how our office, events, and leadership support work
• Friendly start-up culture where everyone knows each other, help is always around the corner, and regular team integration events keep us connected
• Full-time employment based exclusively on an employment contract
• Comprehensive private healthcare (Medicover Premium) plus affordable family packages
• Fully on-site role (5 days per week in-office), working from our office right at Nowy Targ in Wrocław
• MultiSport Plus card, with the option to add family members and partners at preferential rates

RECRUITMENT PROCESS

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CV review -> HR call -> Technical Interview -> Business Interview -> Decision