Office & HR Specialist with Norwegian

Office & HR Specialist with Norwegian

Gdańsk (hybrid) | Employment contract (UoP) or B2B | 12 months with an option to extend

Snakker du norsk? Da vil vi gjerne høre fra deg!

About Frontkom

Frontkom is a Norwegian digital agency that designs, builds and maintains websites and digital solutions for clients in Norway and beyond. Our team works across Norway, Poland and Portugal. Our Polish entity, Frontkom sp. z o.o., is based in Gdańsk.

About the roleWe're looking for an organised, independent person who wants a varied role in a small team. You'll keep our Polish operations running smoothly, support our people, and act as aNorwegian-speaking link to a group of our clients and to our sales efforts in Norway. You'll report directly to the Country Manager Poland and work closely with finance, HR and our Norwegian colleagues.

What you'll doOperations & finance administration

• Prepare and process bank transfers and review bank statements
• Work with our external accounting office: invoices, questions, missing documents
• Keep company documentation in order, both digital and physical
• Prepare the monthly absence summary for payroll
• Upload costs to our finance tools
• Support corporate matters: board resolutions, the annual shareholders' meeting, KRS updates, PIT-11, GUS reports
• Handle office matters: purchases, suppliers, mail, company equipment inventory, travel bookings
• Other ad hoc tasks defined by the Country Manager
• People & HR operations
• Manage employee benefits (private medical care, sports cards, PPK)

Coordinate occupational health and safety (BHP) training

• Prepare new contracts and appendicesRun onboarding and offboarding checklists and access to tools
• Organise team events, birthday wishes, holiday gifts and cultural initiatives
• Support eNPS surveys
• Resource planning & systemsRun monthly checks of registered hours
• Prepare data for, and eventually lead, allocation review meetings
• Keep our time-tracking and project system (Moment) accurate: project parameters, rates, holidays and absences
• Norwegian client coordination & sales support
• Act as the day-to-day contact for a portfolio of smaller Norwegian clients: coordinate tasks with our team, follow up on tickets and spot upsell opportunities
• Monitor Norwegian public tenders and support tender processes
• Support sales with research, preparing materials and outreach in Norwegian and English
• What we're looking forFluent Norwegian, at least B2/C1 in speaking and writing
• Fluent Polish and very good English (C1)2+ years of experience in administration, office or operations management, HR, project coordination or a similar role
• Experience working with invoices, bank transfers or an accounting officeA structured, precise way of working and the ability to juggle many small tasks without losing track
• Confidence in communicating with clients and colleagues at different levels
• Good command of Google Workspace and willingness to learn new toolsNice to haveBasic knowledge of Polish labour law and HR administration
• Experience in a digital, IT or agency environment
• Experience with project coordination or account management
• Familiarity with Hub
• Spot, Jira, Confluence or Trello
• Experience with public procurement, especially Norwegian tenders (e.g. Doffin)

What we offer

Employment contract (UoP) or B2B, for 12 months with an option to extend

Salary: [9,000-12,500 PLN gross/month (UoP)] / [11000–14000 PLN net + VAT/month (B2B)]

Hybrid work from our office in Gdańsk, no fixed time in the officeA varied role with real responsibility and direct cooperation with management

• Daily use of your Norwegian in an international company
• Private medical care (Medicover) and a sports card (Medicover Sport)PPK
• Team events and a friendly, informal culture
• Recruitment process
• Short intro call
• Interview with the Country Manager, including a part in Norwegian
• Potentially meeting with Norwegian managementHow to applySend your CV in English together with a few sentences in Norwegian about why this role interests you.[GDPR clause] I hereby consent to the processing of my personal data included in my application by Frontkom sp. z o.o. with its registered office in Gdańsk for the purposes of the current recruitment process. [Optional: I also consent to the processing of my data for future recruitment processes.]