HR Operations & Payroll Projects Specialist

HR Operations & Payroll Projects SpecialistWe are looking for an experienced HR Operations & Payroll Projects Specialist to join our Group HR team and support HR operations, payroll coordination, process improvement, and digital transformation initiatives across multiple European markets.

Your responsibilities:

HR Operations & Payroll Projects

• Coordinate and actively participate in Group-level HR Operations and payroll projects, including international initiatives
• Manage collaboration between HR teams, payroll providers (including TMF), and stakeholders across multiple markets
• Support the standardisation of HR and payroll processes across the organisation
• Contribute to the development and implementation of HR systems and related projects (e.g. Dayforce, SAP)

Payroll Coordination & Data Quality

• Oversee the end-to-end payroll process from an operational and process perspective — validating accuracy, managing data flows, and coordinating with outsourced payroll providers
• Ensure the quality, completeness, and timeliness of payroll-relevant HR data
• Support payroll operations across current markets: Poland, UK, France, and Italy — with potential to expand to additional markets
• Automation & Digitalisation
• Identify and implement opportunities to automate and digitise HR and payroll documentation and processes
• Design and improve end-to-end HR operational workflows with a focus on scalability and efficiency
• Participate in digital HR initiatives and contribute to Group-level operational standards
• Operational HR Support
• Prepare and review standard HR documentation (contracts, amendments) from a process perspective
• Support onboarding and offboarding processes in relation to systems, tools, and compliance standards
• Provide process and system-related support to HR Business Partners and HR teams
• Our requirements:

Solid, hands-on experience in HR operations and Polish labour law — you are confident working independently

Strong understanding of payroll processes and the ability to validate payroll calculations — direct experience with payroll or close collaboration with a payroll provider (e.g. TMF) is essential

Experience with HR/payroll systems (SAP, Dayforce, or equivalent)

Proven track record in HR process improvement, automation, or digitalisation

• Experience in or exposure to system implementations or testing
• Good command of English - B2OptionalExperience with international payroll coordination
• Experience in Group-level or multi-entity HR environmentsA big-picture mindset: ability to look beyond a single market or process and think in terms of the whole HR operations modelWhat we offerA collaborative, trust-based team culture — your manager values open communication, mutual support, and autonomy
• International exposure across multiple markets
• Opportunity to work on meaningful HR digitalisation and transformation projects