Administrative Support - External Workforce (m/w/d)

We are looking to strengthen our team by hiring an Administrative Support (m/w/d) as soon as possible. In this role, you will support daily operations in a dynamic environment and take on administrative and organizational tasks related to recruiting and external workforce management.

You will work closely with various stakeholders to ensure smooth processes and a high quality of service.

Tasks and Responsibilities

Administration and coordination of assignments throughout the entire workforce lifecycle, making sure data is up to date.

Creation and processing of Purchase Requisitions (PRs) and Purchase Orders (POs) in our ERP system (SAP).

Handling of assignment extensions, budget amendments, and contractual changes.

Conducting data quality reviews and audits in the Vendor Management System (Magnit).

Follow-up on approvals, signatures, and missing documentation from hiring managers.

Coordination with hiring managers, suppliers, and internal stakeholders to ensure smooth process execution.

Ensuring defined compliance requirements are met and maintaining audit-ready documentation. Requirements

Higher educational background and at least one year relevant experience in a support administrative role.

Service-oriented, thinking along with the Advisors is important.

Proficient with computer systems such as Office 365, Vendor Management Systems, and SAP.

Fluent in English and German.