HR Administration Specialist | f/m/d

About Us

ERGO Technology & Services S.

A. (ET& S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done

• Creating labour law contracts and annexes
• Managing of master data in the respective HR Administration system (Xpertis by Asseco)
• Benefits administration (like: medical care, life insurance, sports cards, glasses reimbursement)
• Cooperating with various authorities, institutions (ZUS, GUS, tax office, migration office) and service providers
• Creating and storing of personnel files as well as internal and external correspondence
• Creating internal reports
• Managing HR administration service processes from entry to exit
• Supporting HR Business Partner, employees and line managers in HR administration related questions as well as advise on Polish labor law topics

Skills and experience you will need

• Polish and English language skills
• Good knowledge of Polish labour law
• 2-3 years of experience in HR functions
• Very good Excel skills (formatting, formulas, pivot tables)
• Practical knowledge of Płatnik
• Ability to prepare and maintain accurate records
• Positive attitude and an open mind
• Strong organizational skills
• Customer care oriented
• Knowledge of German is an advantage
• Experience with handling employment of foreigners will be an advantage

Perks & Benefits

Let's be healthy

Medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.

Let's be balanced

Work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.

Let's be smart

We organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.

Let's be responsible

Each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.

Let's be fun

Company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!

Let's be diverse

Every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!