Branch Administration and Operations Expert (M/K)

Zakres obowiązków HQ Stakeholder & Project Management Act as the main administrative and operational liaison between the Polish branch and the German Headquarters Lead and support cross-border projects, ensuring local implementation of corporate policies, tools, and strategic initiatives Proactively inform and align with HQ departments (HR, Finance, Legal) to ensure local compliance with corporate governance Branch Administration & Facility Management Oversee the day-to-day administrative operations of the branch to ensure a productive work environment for the team Manage facility operations, including building maintenance, office supplies, IT coordination, and health & safety (BHP) compliance Manage relationships and negotiate contracts with local vendors, service providers, and landlords Finance, Tax & Legal Support Coordinate local financial and accounting activities in alignment with external accounting firms and the German HQ Support the processing of invoices, expense reports, and local budget monitoring Act as the local point of contact for external legal and tax advisors to ensure full compliance with Polish commercial and tax regulations Human Resources Administration Manage local HR administration tasks, including onboarding/offboarding, maintaining employee files, and tracking absence/leave Liaise with external payroll providers to ensure accurate and timely payroll processing Ensure all HR practices comply with Polish labor laws and regulations Wymagania Education: Bachelor’s degree in Business Administration, Management, Finance, Human Resources, or a related field Experience: minimum 5 years of proven experience in office management, branch administration, HR, or operations, ideally within an international or matrix-based corporate environment Knowledge: solid foundational understanding of Polish labor law, basic accounting principles, and local business regulations Project Management Skills: strong ability to manage projects, align stakeholders, and drive tasks to completion across borders Communication: exceptional interpersonal and stakeholder management skills Mindset: a "hands-on", proactive problem-solver who thrives in a small team setting but understands the complexities of a large international corporation Languages: fluent in Polish and English (written and spoken) is strictly required proficiency in German is a highly distinct advantage for effectively communicating with the HQ Oferujemy Location: Warsaw City Centre Working hours: Monday to Friday, 8:00 AM – 4:00 PM / 9:00 AM – 5:00 PM Hybrid work model: 3 days in the office, 2 days working remotely Employment contract Work in a dynamic international environment Manpower

Group benefits package: sports card, health care, life insurance Temporary work offer