Administrative Assistant in Security and Information Management Division / Digital Services Unit

Kaliszuk sp.j. Staff Partners Усі вакансії

83 EUR / день

Warszawa

19 днів тому

Коротко

Administrative Assistant role in Warszawa. Responsibilities include administrative support, document flow, data entry, meeting organization, correspondence handling, and financial document preparation. Requires secondary education, 1+ year experience, MS Office proficiency, and B2 English. Hybrid work offered.

Ключові слова

administrative support document management data entry MS Office English language financial documents archiving meeting organization

Стислий виклад підготував ШІ на основі тексту оголошення.

For our Client, we are looking for:

Administrative Assistant in Security and Information Management Division / Digital Services Unit

Location: Warszawa, Śródmieście

Reference Number: AA/2026_08

The description of duties is a presented below:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases;
to assist in the organisations of online and physical meetings and drafting minutes as necessary.
to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
to support the preparation and follow-up of financial commitments and documents;
to archive invoices, payment records and bank statements;
to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
to track and report on team hours and file expense reports;
to monitor functional mailboxes and communicate with internal and external parties.

Candidates applying should satisfy the following criteria:

education: successfully completed secondary education related to the business needs;
work experience: at least 1 year of professional experience in the specific area depending on the business needs;
computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer: