Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Talent Acquisition and Plan

For our Client, we are looking for:

Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Talent Acquisition and Planning Sector / Recruitment Planning Team

Location: Warszawa, Śródmieście

Reference Number: AA/2026_08

The description of duties is a presented below:

• Organisational and administrative support in managing attractiveness events and activities (e.g. in person and online job fairs, social media updates)
• Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents- minutes, reports);
• Support in pre-boarding procedures (preparation of Document Management System requests for access cards and IT equipment, scheduling medical check-ups, communicating with candidates);
• to monitor functional mailboxes and communicate with internal and external parties;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to perform basic administrative tasks as copying, scanning, etc.

Candidates applying should satisfy the following criteria:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 82,95€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until September 11, 2026

We kindly inform that only selected candidates will be contacted. If you are interested, please send your application using the application button