Your daily work will include: Monitoring and updating tasks in JIRA (tracking tickets, follow-ups, and status visibility) Cooperating with the Accounting team and HR/People team to support employee documentation, including preparation of new employment/contract agreements Supporting monthly settlements and recurring admin/finance-related reporting in cooperation with Accounting (e.g., collecting data, verifying inputs, coordinating approvals) Running onboarding for new employees (workspace readiness, access/checklists, welcome support, coordination with internal teams) Coordinating offboarding processes (checklists, equipment returns, access follow-up, documentation) Building and maintaining relationships with external vendors and service providers (negotiations, issue handling, keeping quality high) Supporting small office/ projects improvements: identifying needs, proposing solutions, and driving them to completion Ensuring smooth day-to-day office operations (supplies, space readiness, office processes) Organising company events and team gatherings (planning, logistics, vendors, on-site support) Ordering and coordinating company breakfasts and lunches (cyclical orders, special requests) Preparing internal company meetings, assisting in compiling meeting agendas, and scheduling meetings Team & Collaboration: Regular meetings: To be determined. Communication: Chat, emails, and calls

Working hours: usually 9:00–17:00 CET (on-site)

Qualifications: Experience in an Office Assistant / Office Coordinator / Workplace / Administration role  Very good organisational skills and ability to prioritize in a fast-paced environment Strong communication skills and a “get things done” mindset Confidence in working with suppliers and coordinating logistics (multi-tasking + attention to detail) Ability to independently manage recurring processes (onboarding/offboarding, office routines) Comfort using basic office tools (Google Workspace) and readiness to work with JIRA (or similar tools)

Good English for day-to-day communication 

Nice to have: Interest in office management, workplace improvements, or project coordination Basic project management skills (planning, tracking, closing tasks; ownership mentality) Experience working in an IT/software environment and supporting tech teams Familiarity with HR/admin processes (onboarding/offboarding checklists, internal documentation) Experience organizing events (integration events, offsites) Proactivity: spotting what can be improved before it becomes a problem Perks, Snacks & Everything Nice :)Work Environment & Flexibility: Top-quality equipment to support your work Flexible working hours Remote work option

Exciting and challenging projects with international teams

Learning & Development: English lessons with a native speaker

Dedicated training budget for personal and professional growth

Health & Well-being: Private medical insurance Multisport card  Air-conditioned workspace

Showers available at the office

Food & Comfort: Lunches from Kraków’s top restaurants delivered to the office or a refund of the budget allocated for it

Fully stocked kitchen with drinks, fruit, and snacks

Lifestyle & Fun: No dress code- dress comfortably Chillout area with bean bags, therapy balls, PlayStation 4, Nintendo Switch 2 + games, stretching area, and pull-up bar

Regular team events

Additional PerksIndoor bicycle parking