People make places

Executive Assistant

Miejsce pracy: Łódź

Job Summary:

• We are seeking a highly organized, proactive, and resourceful Executive Assistant. As a key supporting member of the organization, you will ensure seamless operations of administrative and strategic activities by managing calendars, travel arrangements, expense reports, meeting coordination, and other vital tasks. This role demands exceptional attention to detail, commitment to professionalism, and collaboration across teams and stakeholders.

Responsibilities:

• Coordinate and manage daily schedules, ensuring efficient time allocation and calendar organization.
• Prepare, edit, and maintain accurate documentation, including meeting notes and internal records.
• Support multiple ongoing tasks and projects, adjusting priorities as needed to meet deadlines.
• Take initiative in identifying issues and proposing practical solutions.
• Serve as a communication link between teams, fostering smooth collaboration and information flow.
• Ensure precision and consistency in all deliverables, maintaining a high standard of quality.
• Oversee logistics related to business travel, expense tracking, and calendar coordination.
• Communicate effectively in English, both verbally and in writing, in a professional environment.

Key Qualifications:

• Strong ability to organize tasks efficiently and manage time effectively.
• Advanced skills in maintaining accurate records and preparing documentation, such as meeting summaries.
• Capable of handling multiple responsibilities simultaneously and setting clear priorities.
• Self-motivated with a proactive approach to identifying and solving challenges.
• Excellent verbal and written communication skills, along with the ability to build positive working relationships.
• Meticulous attention to detail and a strong focus on delivering top-quality outcomes.
• Experience using tools for coordinating travel, managing expenses, and scheduling.
• Proficiency in English at a fluent level.

We offer:

• Employment based on a contract of mandate or an employment contract.
• Onboarding and job-specific training.
• Monday to Friday work schedule.
• Stable employment in an international company.
• Friendly and supportive work environment.
• Opportunity to gain experience and grow within the structures of a global FM services provider.
• Subsidized private medical care.
• Internal and external training opportunities.

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