Must have

• Google suite

• MS Office

• Zoom

• Polish (B1)

• English (B1)

Nice to have

• Office management

• Communication skills

• Jira

• Slack

• Confluence

• Project management

Requirements description

💪 Mandatory requirements

• 1+ years of experience in Office Management (preferably in a company with 200+ people).

Project management skills.

• Experience managing office budgets and financial reporting.
• Great communication skills — you can find common ground with anyone.
• Strong organizational abilities — you know how to prioritize and get things done.
• Analytical mindset — you see problems and find smart ways to solve them.
• Flexibility and stress-resistance — you stay calm and fast in dynamic situations.
• English — B1, Polish — B1.
• Confident user of Google Suite, MS Office, Zoom, and basic office tech.

🤞 Nice to have

• Experience in IT.Hands-on experience opening or closing offices.
• Event support background.Familiarity with Jira, Slack, Confluence, HiBob.

Offer description

UPSTARS is a product IT company where both people and brands take off 🚀Our main focus is tech solutions and B2B services for international clients. We launch award-winning iGaming projects that shine bright in industry rankings ✨

And yes — supporting a transparent, legal Ukrainian market is a must. That’s why we became the third company in Ukraine to receive a B2B license for providing iGaming services.

In 2025, we’re scaling fast — both projects and our dream team. So now we’re looking for a Middle Office Manager to join our Workplace Experience crew and help make magic happen.

🌟 Our Values & Perks

Team spirit – we work, celebrate, and make an impact together.Positivity – we enjoy what we do and love feedback, great vibes, and cool challenges.Opportunities – clear career paths, performance reviews, mentoring, and personal growth programs.Courage – we take on star-level challenges and ambitious goals.Openness – we talk straight, value feedback, and encourage proactivity.Innovation – we build tech solutions from scratch and automate routine stuff to focus on growth.Freedom over bureaucracy – less red tape, more action.

🍪 Must-have

Work where you feel safe and comfortable — in our offices or remotely.Official employment in Ukraine or Poland — we’ll help with all the paperwork.20 paid vacation days, national holidays, and sick leaves — we believe in work-life balance.Medical insurance at top clinics and psychologist coverage via Pleso.Benefit Café – spend your monthly allowance on hobbies, sports, or anything you love.Fun events, workshops, team buildings, and corporate parties.Learning budget, corporate English, workshops, and online library access.

And one more thing

❗️We don’t work with clients who operate in Ukraine.❗️We don’t cooperate with any clients from the aggressor country or russian-language markets.

If our values vibe with you — let’s meet! 😉

Your responsibilities

1. Keeping the office running smoothly and the vibe positive.
2. Greeting guests and onboarding newcomers.
3. Managing daily office life: cleanliness, snacks, supplies, and all the little things that make everyone comfy.
4. Coordinating small maintenance or repair works.
5. Handling employees’ requests quickly and efficiently.
6. Working with vendors and suppliers — finding the best partners for smooth cooperation.

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