We are seeking a detail-oriented and proactive Receptionist to join our client's team. This role is ideal for someone who thrives in a dynamic environment and enjoys supporting daily office operations to ensure smooth and efficient workflows.

Start date: mid-August

Key Responsibilities:

• Managing the reception and company switchboard and directing calls appropriately

• Coordinating meeting room bookings and managing shared Outlook calendars and emails

• Registering and processing incoming invoices

• Logging and coordinating the circulation of incoming correspondence

• Handling post and courier deliveries

• Performing general administrative tasks such as printing, binding, and scanning

• Assisting colleagues with invoice-related inquiries and document preparation

• Supporting ad-hoc administrative duties as needed

• Coordinating the document signing process

• Providing assistance to colleagues with various administrative requests

Requirements:

• Previous experience in an administrative or office support role

• Excellent organizational and multitasking skills

• Strong communication skills in English and Polish (both written and spoken)

• Proficiency in Microsoft Office, especially Outlook

• Attention to detail and a proactive approach to problem-solving

• Ability to work independently and as part of a team

What We Offer:

• 12-15 months contract

• A supportive and collaborative work environment

• Opportunities for professional development in international company

• Well-located office (Złota, Warszawa)

Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361.