Your responsibilities

• Meeting & Calendar Coordination: Own complex and ever-evolving calendars, prioritizing client needs and shifting demands with grace and speed.
• Travel Management: Coordinate intricate international travel plans, including visas and documentation, anticipating needs before they arise.
• Relationship Management: Build strong relationships internally and externally, managing Partner contact networks and marketing outreach.
• Case & Team Support: Understand the scope and priorities of your Partner’s work to serve as a reliable point of contact for case teams and practice area members.
• Logistics & Tech Support: Handle day-to-day logistics, including meetings, conferences, and technical support using PowerPoint, Excel, and Word.
• Expense Management: Process time/expense reports and currency reconciliations with accuracy and efficiency.

Our requirements

• You’re a proactive team player with a service mindset, strong attention to detail, and excellent interpersonal skills. You bring a high degree of professionalism, reliability, and discretion to every interaction.
• Fluent in French and English (C1 level).
• 2+ years as an Executive or Personal Assistant in a fast-paced, high-level support environment.
• Highly organized, adaptable, and comfortable managing shifting priorities.
• Skilled communicator who builds relationships across levels.
• Driven, team-oriented, and quick to anticipate needs.
• Bachelors Degree or equivalent highly desired.

What we offer

• Permanent contract of employment.

• Comprehensive onboarding and trainings.

• A very friendly working environment.

• Hybrid work.

• Daily work with French and English.

• Beautiful office in Warsaw city center (al. Jana Chrystiana Szucha) with fully stocked office cafeteria.

• Very abundant benefit package: private medical care & dental care, multisport card, yoga classes, life insurance, employee referral program, technology & ergonomics allowance, video game room, leisure zone.

• Integration activities, lunches, dinners and Offsite trips.