Your responsibilities

• Managing and maintaining calendars (Outlook), scheduling meetings and conference calls with global stakeholders
• Arranging and coordinating travel (flights, hotels, ground transportation)
• Handling expenses, preparing and reconciling expense reports, and submitting invoices for payment
• Supporting the preparation of presentations, reports, and other business documents
• Acting as the primary point of contact for internal stakeholders and external clients/vendors, ensuring effective communication
• Entering and managing data and proposals in the CRM system
• Providing comprehensive administrative support to French-based partners (executive-level)
• Preparing and reading contracts in French, responding to business correspondence
• Participating in client meetings (note-taking, calendar coordination, follow-ups)
• Collaborating closely with the French Office Manager
• Reporting directly to French partners

Employer requirements

• Fluent/native French (min. C2 level) – mandatory
• Fluent English (min. B2+, ideally C1) – used daily in systems (e.g., SAP ERP) and internal communication
• Proven experience in an Executive Assistant or high-level administrative role, ideally in a consulting or international environment
• Strong business maturity and professional presence
• Excellent knowledge of business etiquette and communication standards
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint) and comfort working with digital tools and CRM systems
• Excellent organizational skills, time management, and ability to multitask in a fast-paced environment
• High attention to detail and proactive attitude
• Excellent interpersonal skills and customer-oriented mindset

What employer offers

• A dynamic and international work environment that values ownership, insight, and initiative

• Opportunities for professional development and upskilling in a global organization

• Access to LinkedIn Learning and Headspace for continuous growth and well-being

• Company laptop and mobile phone (available also for private use)

• Private medical care

• Multisport card (fitness and wellness program)

• Flexible working hours and a hybrid or remote work model

• Annual performance-based bonus

• Employee referral bonus program

• Soft skills development programs and training opportunities

• A friendly, highly qualified team and supportive working atmosphere

• Stable employment in a reputable organization

• Regular team integration events and a collaborative culture