Your responsibilities

• We are seeking a proactive and highly organized Office Operations Manager to oversee the day-to-day operations of our Warsaw office. This role is pivotal in ensuring a well-functioning, efficient, and engaging workplace environment. The ideal candidate will be a strategic thinker with strong leadership skills and a passion for operational excellence and sustainability.
• • Office Management & Operations
• o Ensure the smooth and efficient running of all office operations.
• o Oversee office infrastructure, supplies, and services to maintain a productive work environment.
• o Manage office relocations, refurbishments, and space optimization projects.
• • Team Leadership
• o Lead, mentor, and develop a small administrative team (currently 2 direct reports).
• o Foster a collaborative and high-performance culture within the team.
• • Vendor & Facility Management
• o Negotiate contracts and maintain relationships with external vendors, including car fleet providers and the building landlord.
• o Monitor service levels and ensure cost-effective procurement.
• • Internal Communication
• o Facilitate clear and consistent internal communication across the Polish office.
• o Organize internal Town Hall meetings.
• • Administrative Procedures
• o Draft, update, and maintain office administration policies and procedures.
• o Ensure compliance with company standards and local regulations.
• • Sustainability & ESG
• o Lead sustainability initiatives, including the preparation of annual carbon footprint data.
• o Actively contribute to ESG programs.
• • Budget & Financial Oversight
• o Manage the office operations budget, including invoice approval and cost control.
• o Track expenses and ensure alignment with financial targets.
• • Continuous Improvement
• o Identify opportunities for operational improvements and implement effective solutions.
• o Drive innovation in office management practices.
• • Cross-functional Collaboration
• o Work closely with other departments.
• o Support corporate initiatives and contribute to strategic projects.
• • Event Planning
• o Oversee internal events and activities planned by the Office Ops team.

Our requirements

• Proven experience in office and facilities management, preferably in an international environment.
• Experience in office/admin project management.
• Strong leadership and team management capabilities.
• Excellent organizational and problem-solving skills.
• Effective communicator with fluency in Polish and English.
• Experience with sustainability and ESG initiatives is a plus.
• Proficiency in MS Office.

What we offer

• Premium medical and dental care

• Life insurance

• Flex Benefits - Worksmile Cafeteria System (Multisport, vouchers, tickets etc.)

• Employee Referral Program

• Hackathons, Knowledge Sharing Hours, In-house projects

• Tech and sport communities

• Events and integration parties

• Charity initiatives, 2 extra volunteer days

• English/German classes

• Game room and chillout zone