Must have

• Office management

• Communication skills

• Jira

• Asana

• Confluence

• English (C1)

• Polish (Fluent)

Nice to have

• Slack

• Ukrainian

Requirements description

What We're Looking For

We’re looking for a proactive, hands-on Office Manager to ensure smooth daily operations, support employee needs, and help foster a positive, efficient workplace environment.

Required skills:

• Proven experience in Office Management or similar roles.
• Strong organizational, multitasking, and communication skills.
• Experience with office fit-outs, renovations, or infrastructure projects.
• Proficient in English (Upper-Intermediate+); Fluent in Polish, Ukrainian language knowledge is a plus.
• Tools like Slack, Jira, Asana, and Confluence are a plus.
• Customer-oriented mindset, initiative, and adaptability.
• Willingness to undergo H&S training and manage compliance topics.
• Ability to be in the office 5 times per week (Warsaw, Poland) - Office Q22, Rondo ONZ.

Offer description

🚀 Who Are We?

Welcome to Welltech—where health meets innovation! 🌍 As a global leader in Health & Fitness industry, we’ve crossed over 220 million installs with life-changing apps, all designed to boost well-being for millions. Our mission? To improve the health of millions of people through intuitive nutrition trackers, powerful fitness solutions, and personalized wellness journeys—all powered by a diverse team of over 700+ passionate professionals with a presence across 5 hubs.

Why Welltech? Imagine joining a team where your impact on global health and wellness is felt daily. At Welltech, we strive to be proactive wellness partners for our users, while continually evolving ourselves.

Candidate journey: ⭕️ Recruiter call ➔ ⭕️ Meet the hiring manager ➔ ⭕️ Meet the leadership team

✨ Why You’ll Love Being Part of Welltech:

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.
• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.
• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.
• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Your responsibilities

1. Office operations & facilities: Maintain accurate records and ensure policy compliance. Oversee day-to-day office functionality and cleanliness; Liaise with the Facility Team for supplies, furniture, and maintenance; Manage relationships with suppliers, vendors, and contractors; Support office upgrades, renovations, and H&S compliance.
2. Employee support & experience: First point of contact for office-related queries; Assist with onboarding (workstation setup, orientation); Organize office events, celebrations, and team-building activities in cooperation with the events team.
3. Supplies & services: Track, manage, and restock office inventory; Manage Service Desk requests related to office matters.
4. Budgeting & documentation: Monitor office expenses and vendor contracts; Maintain accurate records and ensure policy compliance; Collaborate on Business Continuity Planning (BCP).